NHS SBS Bid Library — Index & Map of Content
Reference: SBS10523 · Procurement portal: SAP Ariba RFx 1110014540 Bidding entity: BritiAI (prime) with Votee and Beever as named subcontractors Lots: 5 (Research), 6 (Operational Efficiency), 7 (Advisory) — Lot 8 (Combined Solutions) awarded automatically on two or more lot wins
Submission deadline: Tuesday 21 July 2026, 12:00 noon BST · Internal target: Friday 3 July 2026, 14:00 BST (well ahead of the 21 Jul deadline) Live status — completeness, days remaining, gating items — is on the bid dashboard (the single source of truth for anything that changes). This library holds the documents; their structure and purpose are mapped below.
Directory map
| Area | This area serves to… |
|---|---|
| 10–19 Strategy & Planning | Frame the bid — strategy, scope, delivery plan, requirement mapping, and the live submission tracker |
| 20–29 Bid Responses | Hold the scored quality responses for Lots 5, 6 and 7, plus the executive summary |
| 30–39 Compliance & Evidence | Carry the compliance packs: clinical safety (DCB0129), Cyber Essentials Plus, and ISO 27001 |
| 40–49 Bid Governance | Govern how the bid is produced and assured — management plan, controls, and independent review |
| 50–59 Outreach & References | Run the NHS reference-letter campaign that produces customer evidence |
| 60–69 Market Intelligence | Competitor and collaboration landscape informing positioning and partnerships |
10–19 Strategy & Planning
- Strategic Plan — bid strategy, scope, and lot-selection rationale
- Execution Plan & RAID — delivery plan with risks, assumptions, issues and dependencies
- Team Briefing Deck — programme briefing for the bid team
- ITT Requirements Mapping — tender requirements mapped to BritiAI’s position
- Submission Tracker — register of all submission artefacts and their status
20–29 Bid Responses
- Proposal Narrative (Working Draft) — source narrative the polished responses derive from
- Lot 5 Response — Research, Innovation & Development
- Lot 6 Response — Operational Efficiency (Quality 90% / Social Value 10%, no cost)
- Lot 7 Response — Advisory & Specialised Support (Quality 70 / Commercial 20 / SV 10)
- Executive Summary — overview threading the win themes
30–39 Compliance & Evidence
31 Clinical Safety (DCB0129 — Lots 5, 6, arguably 7)
- Clinical Safety Management System
- Safety Case — Scribe-On-Site · WardFlow Copilot · Atlas for Trusts · MAGIC-NHS · Trial Concierge
- Consolidated Hazard Log
32 Cyber Essentials Plus
33 ISO 27001
- ISMS Scope · Statement of Applicability · Gap Analysis · Risk Register · Policy Framework · Certification Roadmap
40–49 Bid Governance
- Bid Management Plan — governance, cadence, decision rights, document control
- Ariba Response Map — where each answer goes in the SAP Ariba portal
- Version Control SOP — how versions are controlled to submission
- Evidence Pack Index — master index of evidence attached at submission
- Submit-Day Runbook — step-by-step procedure for submission day
- Independent Red-Team Findings — external challenge and responses
50–59 Outreach & References
- Trust Dossiers · Outreach Email Templates · LinkedIn Scripts · Reference Letter Templates · Campaign Cadence
60–69 Market Intelligence
- Competitor & Collaboration Analysis — the 20 SAP “Review Accounts” companies, sorted by real relevance, with collaboration recommendations
Framework requirement mapping (A–F)
How the documents above satisfy each NHS SBS submission area. For live status of each item, see the dashboard.
| Area | Requirement (tracker ref) | Where it is covered |
|---|---|---|
| A · Selection & qualification | ISO 27001 (9a-2) | 33 ISO 27001 pack |
| Cyber Essentials Plus (9b) | 32 Cyber Essentials Plus pack | |
| Reference case studies (10) | 50–59 Outreach & References | |
| B · Per-lot capability | Lot 5 / 6 / 7 quality (12a–c) | 22 / 23 / 24 Lot Responses; source in 21 |
| Executive summary | 25 Executive Summary | |
| C · Clinical safety | DCB0129 CSMS, safety cases, hazard log (18–22) | 31 Clinical Safety pack |
| D · Information governance | Data residency, DPIA, DPAs (23–28) | In production — see dashboard |
| E · Commercial | Pricing, social value (29–32) | 24 Lot 7 Response §pricing; 11 Strategic Plan §8 |
| F · Partnership | Teaming Agreement, IP flow-down (33–35) | Legal — in production; framed in 11 Strategic Plan |
Access restricted to the BritiAI NHS SBS bid team. Documents are working drafts unless marked otherwise. Folder numbers (10–19, 31.02, …) are stable references — cite them when referring to a document.